Realise the power to manipulate and process data
The Microsoft Office suite of products is a store-house of vast functonal features that
are constantly updated with newer versions of the improved product.
If you are not entirely making use of the full functionality of these products,
you are t missing out on the “power to manipulate and process data”.
Collecting huge amounts of strategic data for your organization to
serve your business needs, becomes immaterial if you do not have an innovative way to
organize and analyse it.
3 key features of Excel that improves your office productivity
You can improve your office productivity by extensive use of Excel and
use of its custom built spreadsheet tools. It is like empowering your data with
intelligent processing thus providing you with crucial information.
Some of these Excel tools include:
1. Pivot Tables
Storage of high volumes of data and creative information are the pre-requesites to
any business. It is just not wise and viable for large amounts of
such highly variable data to be stored on a single spreadsheet.
It could be confusing and tedious to extract the right information at the right time.
Using pivot tables, such data can be organized into manageable chunks of information.
It also allows you to access and compare data instantly. Getting trained to
use Pivot tables is one of most beneficial skills that your team will be learning
in creatively implementing Excel.
You will learn how rows and columns of data in the Excel spreadsheets become
critical sources of information powerhouses. Once you feed data to pivot tables,
it can be returned as processed data or information in innumerable ways.
High selling products can be listed out by trained experts for specific time periods or
for customer categories etc. You can also chalk out buyer demographics pattern or
any other information as per your creative intution.
2. Sales Tracking Tools
The winning formula for any marketing business would be the creation of
friendly competition among co-staff in an office – coupled with good incentives.
The main motivations for any sales personnel are:
- Monetary reward
- competition and
Learning to use all functons of Excel graphs in ways never thought of before,
would most certainly help you build an all inclusive sales dashboard.
Since every business could have its own specific statistics to track in terms of sales,
you can create custom sales tracking tools in Excel.
Your sales team can document their vital sale statistics on Excel documents
(created by the Sales Manager) with data representing the number of sales,
number of inquiries, sales by product etc. This data can then be used to
generate a whole series of visually appealing graphs and charts that
instantly displays sales percentages by product, productivity, percentage of
leads that become sales, and much more.
Instant and accurate graphical data has become a boon for the sales associates beause
it helps them identify their strengths and weaknesses. It motivates them to
compete with themselves and also with others, for driving more sales.
3. Interactive Web Spreadsheets
With some good Excel training, you can acquire knowledge on how to
create interactive web spreadsheets. Being quite interesting and informative,
it not only draws visitors to your website, but also entices them
in coming back sooner or later.
The interactive web spreadsheet tools include bulk sales calculators,
loan calculators, and investment growth prediction calculators that
are automatically updated based on the values entered.
As long as visitors get quality information from your website, through the various
interactive web spreadsheet tools, they will keep coming back.
Getting along from here, as long as potential customers stay on your website,
they are more likely to purchase your product or service.
This can increase the number of backlinks to your website in the long run.
More quality backlinks means higher ranking on the results page of top search engines.
Hence, interactive tools are priceless in items of search engine rankings.
All this can be achieved by taking an Excel training course to
attain the knowledge required and putting it into action.